GradWeek Frequently Asked Questions

Everything will be communicated via E-mail. Therefore, it is pertinent to have two valid emails on your account (one for the traveler/student and one for the parent/guardian), so that all the information sent out regarding the trip is received by the participant. We highly recommend refraining from using a school email as this may not get checked as often as a personal one—use whatever emails are most frequently checked. Invoice statements are sent out once at the beginning of each month, and the months closer to the trip departure date will hold even more detailed information about what your destination requires, what to expect, your itinerary, etc. We highly recommend that every traveler follows the monthly payment plan and utilizes the auto-billing option to ensure you maintain an Active status/spot on the trip.

Absolutely. ISTours has local sales representatives that are happy to conduct an informative parent information meeting for the group. We appreciate that you may have questions and concerns and want to provide you with all the necessary information regarding our trips. To schedule a group parent meeting, simply contact the on-campus organizer and have them set up the meeting with their local sales representative.

Finding friends/travelers to room with for the trip is the responsibility of each individual traveler. Per our trip documents and Terms & Conditions, GradWeek is NOT responsible for finding roommates, filling rooms or groups with either a small number or an odd number of travelers to room with. We recommend that travelers start talking with their fellow travelers/friends to ensure they have their roommates figured out when registering and again before the Final Payment Deadline date. Shortly after the final payment has occurred, it is the traveler’s responsibility to contact their group’s Campus Organizer for information on WHEN and HOW their group’s rooming will be handled. GradWeek highly recommends that each group’s rooming be collected either in person or virtual (group text, Zoom, group chat, email, etc.). Each traveler is responsible for choosing/finding their own roommates for the trip and having the required number of people in their room to avoid the additional hotel occupancy fees. GradWeek strongly recommends that students choose their roommates wisely. Roommates must be of the same gender and with travelers that are listed as Active on the trip. If their group/organizer fails to submit the finalized GradWeek group rooming form by the March 25th deadline the group will be randomly roomed automatically by our system. GradWeek will not be responsible for any rooming charges you incur, nor the roommates you end up with. GradWeek is NOT responsible for finding roommates or filling rooms. Trip pricing for most destinations is based on quad occupancy (4 travelers sharing a room, two travelers per bed) unless noted otherwise. If a traveler’s room does not meet the required number of travelers per room, the travelers in that room will all incur the additional hotel occupancy fee that must be paid in full no later than April. Traveler accounts are not considered “Paid in Full” until all rooming is complete.

In “special circumstances”, travelers who need to request to room Co-Ed because of limited rooms or roommate availability. All the parents of the travelers in that requested Co-Ed room will be notified by GradWeek via email. If a parent of one of those travelers does not approve of their student being in a Co-Ed room, then that traveler will be removed, and they will also be responsible for informing GradWeek of which other room of travelers in their group has space and have approved for them to join their room. Otherwise, the removed traveler will be auto-roomed by our system randomly; once auto-roomed, changes will not be available and GradWeek will not be held responsible for any additional room charges that travelers may incur, nor the roommates that they end up with. Co-ed or not, all travelers will still need to have the required number of people in their room to avoid incurring an additional hotel occupancy fee. *Please note: Parents must still approve rooming if the student is under 18 (a minor) at the time of rooming, regardless of whether the student will be 18 by the time the trip happens.

When you purchase an ISTours package, we provide primary medical coverage that provides coverage for sickness and accidents for up to $25,000. We also provide up to $100,000 in medical evacuation coverage. In addition, we provide all travelers the Travel Protection Plan, from Cultural Insurance Services International (CISI). Plan benefits help provide coverage for Medical Cancellation, Trip Interruption, Baggage Delay/Loss, and more. Please review the Plan Information Document under our Resources page for terms and coverage details. Note: The provided medical coverage from Cultural Insurance Services International does not cover sickness or medivac for travel within the United States (Hawaii and Florida). For medical cancellation, the participant must cancel with IST and GradWeek in writing first, before being eligible to contact Cultural Insurance Services International (CISI) for claims assistance.

Departure dates are finalized after the final payment date and once the final size of your group has been determined. Travelers and parents will be notified of their confirmed travel dates approximately 30 days before departure.

No, generally ISTours trips do not require school sponsorship. Although most of our trips are not school-sponsored, we do enjoy great relationships with parents, teachers, and administrators who travel with us every year.

U.S. currency is accepted at most destinations. However, this does not necessarily mean that you will get the best exchange rate. We encourage traveler’s checks as they can be replaced if lost or stolen. Depending on your destination, we recommend you budget for spending between $400-500 per week. GradWeek also highly recommends purchasing a meal plan and on-site destination package, if offered for your trip. Doing so will save you a lot of money, as most meals and activities will be covered in this cost-effective plan.

Upon arrival at the destination airport, or upon meeting at the motorcoach pickup site, travelers will be greeted by trained ISTours destination staff to accompany them to their destination. Our destination staff will host a mandatory welcome orientation where travelers can pick up their ISTours wristbands and hear important information about safety, exchange rates, and event schedules. Location points will be assigned so that travelers will always know where to find ISTours staff during their trip, and additional contact information will be distributed. While ISTours destination staff members are not chaperones, they are available 24 hours a day to assist our travelers with any problems that may arise. Our destination staff members have the experience and know-how to handle just about any situation to ensure every traveler gets the most out of their travel experience.

It depends on the trip destination. For example, Hawaii and Florida destinations are located in the United States, where the legal drinking age is 21 and older. However, in Mexico, Puerto Rico, and the Bahamas, the legal drinking age is 18. Unless alcohol is prohibited on a particular trip, if a traveler is of legal drinking age for the destination, then the choice is left to the traveler, whether or not they consume alcohol. ISTours does not promote the consumption of alcohol on any of our trips and does not profit from the sale of alcohol on any of our high school trips, including GradWeek.

Signing up early reserves your space, gives you priority on hotel options, and provides you with the lowest pricing available. Exclusive incentives are also frequently offered when signing up early. Additionally, the earlier you sign up, the more time you have to make payments on your trip making the final balance easier to manage.

We expect all of our travelers to behave as civilized, respectful adults, and if a particular traveler or group cannot handle themselves appropriately, they will be removed from our program at their own expense. ISTours/GradWeek requires that all travelers abide by the laws of the state/host country of their trip. Rules and regulations specific to a particular destination and/or hotel are explained during the mandatory welcome orientation on-site.

At ISTours/GradWeek we do not offer rock-bottom pricing. We do our best to keep our prices low but at the same time want to provide our travelers with a high-quality travel experience. Our on-site destination staff is second to none and we partner with high-quality name-brand hotels, airlines, and motorcoach tour providers. Travel with ISTours and you’re traveling with the best. Based on our over 40 years of experience in the travel industry, we can safely say that when you travel with a discount tour operator, you most often get what you pay for. Even so, if you find a lower price for the same package, please submit the package cost and travel details in writing and we’ll do our best to meet or beat our competitor’s price.

Current departure taxes and fees are listed on our travel brochures (if applicable). Please review your pricing sheet for details. All student trip/hotel package pricing is based on quad occupancy (4 in a room, 2 per bed) for most destinations, parent trip/hotel package pricing is based on double occupancy (2 in a room, sharing a bed), all rooms are “Run of House” (standard room availability, unless otherwise specified), and travelers are responsible for finding their roommates for the trip. Should one of your roommates drop out of the trip, you are still responsible for finding a replacement or paying the additional hotel occupancy fee.

If you registered under an all-inclusive hotel category, then all your meals and drinks are included within the hotel property and all-inclusive will appear on your account at no additional cost. Some ISTours events may be included depending on when you registered and your registered destination. These inclusions would appear on your registration brochure. However, ISTours events can be purchased at an additional cost upon arrival at your destination. Detailed activity/event package information and inclusions will be provided to you in your Departure Packet before departure.

Approximately 2-3 weeks before your confirmed departure date, your Departure Packet (travel documents) will be sent to the home address listed on your traveler account, as long as your account is paid in full, including any owed hotel occupancy fees. Your trip itinerary will also be posted on your online account as soon as it becomes available. Once your trip itinerary is available online, you will be able to access it 24/7.