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Upcoming Dates and Deadlines

Mark Your Calendars and Keep These Dates On Your Radar!

The following information talks about very important deadlines and dates, you don’t want to miss! Don’t get left behind, remember to make those monthly payments.

2021 Grad Trip Deadlines

December 31st – Last Chance To Correct Your Registered GradWeek Name: Once ticketing starts travelers will be charged additional fees to correct their name. All travelers are required to register using their legal name as it appears on their Government Issued Photo ID (i.e. – valid passport or state-issued photo REAL ID – Deadline of October 1, 2020, has now been extended due to circumstances resulting from the COVID-19 pandemic and the national emergency declaration, the Department of Homeland Security is extending the REAL ID enforcement deadline by a year. The new deadline for REAL ID enforcement is October 1, 2021. Starting 10/1/21 every state and territory resident will need to present a REAL ID compliant license/photo ID, boarding commercial aircraft for domestic travel). The name listed on your registration will be the same name we submit to the Airlines or Bus Company to issue your airline or bus tickets. You will be denied boarding if you do not have the proper proof of citizenship and/or legal name on your photo ID that matches your travel documents.


February 1st – Waitlist Starts: Any traveler that registers or reinstates (including pending status) on or after this date must pay-in-full plus a $40.00 Late Fee at the time of registering or reinstating. Travelers will also automatically be placed on the ‘Waitlist’ until air, bus, and/or rooming availability (first come, first serve) can be determined; this process typically takes 2 weeks (unless noted otherwise). If and when trip space does become available you will receive a ‘Confirmation Invoice’ by e-mail notifying you that you’re now ‘Active’ on the trip.


March 1st – FINAL PAYMENT DEADLINE: Any traveler account not paid in full (showing a $0 balance) by the end of the business day of 3/1 will be automatically canceled from the trip and penalty fees will apply. There are NO exceptions or extensions to this deadline! Your account balance must be $0 before the end of the business day on March 1st to avoid auto-cancellation from the trip.


April 1st – All Rooming Assignments Due: It is each traveler’s responsibility to make sure they have friends who they can room with for the trip, from the moment of registering and reconfirming with their friends before Final Payment. Travelers are also responsible for making sure they select people they will get along with, and have the required number of people in their room (4 per room/2 per bed for Bahamas, Hawaii & Puerto Rico, 3 per room/2 per bed for Mexico, 6 per room/2 per bed for PCB, and 2 per room/2 per bed for parent hotels; unless noted otherwise) to avoid incurring additional hotel occupancy fees. Travelers that room in an under-occupancy room will be charged Hotel Occupancy Fees and must pay occ. fees by April 30th (paid occ. fees do not guarantee one bed per traveler). Shortly after final payment has occurred, it is the traveler’s responsibility to contact their group’s Student Organizer for information on WHEN and HOW their group’s rooming will be handled. GradWeek high recommends that each group holds a rooming meeting, whether it is in person or virtual (webinar, zoom, group chat, etc.). This will make it much easier for travelers to know who is rooming with whom and of any rooming issues, like occupancy fees. 


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